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Support Services Administrator


Company: Hawaiian Cement Department: Administration
Location: Aiea, HI Hiring Manager: Sean D Haggerty
Closing Date: 02/26/2024 at 11:59pm CDT Job Type: Full-Time
Entry Level: $6,167 - $7,833 /month    
Job Summary:
Ready for a challenging, fast-paced career where you lay the groundwork that builds communities? Hawaiian Cement is a construction materials company that believes in building things that last, and you can be a big part of our future.

Hawaiian Cement is a PEOPLE-first company. Our team members are the key to our success, and we are committed to giving them the tools, training, and time to do their jobs productively and go home safely each day. Our purpose is to build a better Hawaii by improving the lives of our employees, their ‘Ohana (families), and the communities we serve. Join our growing team today!

As the Support Services Administrator, you provide and coordinate administrative support for the Support Services Team, including Human Resources, Engineering & Environmental Services, and Safety & Process Improvement. This role ensures smooth day-to-day support services operations while assisting in office communication, documentation, and special projects aimed at employee safety, employee engagement, and business improvement processes/programs, including interactions with diverse external and internal customers at all levels of the organization. Oversees and maintains the Administration building by coordinating regular inspections, repairs, and upgrades to ensure physical structure and systems are in good working order. Supervises the Administration Receptionist/Administrative Assistant.
Minimum Qualifications:
• An Associate degree in majors related to business, affiliated fields, or equivalent experience
• Well-versed with MS Office Suite products, including Excel, Word, Outlook, and PowerPoint
• Proficient math, verbal, and written skills
• Minimum three years experience in administrative or office management roles
• Must possess a valid driver’s license and maintain an acceptable driving record
Preferred Requirements
• A Bachelor's degree in majors related to business, affiliated fields, or equivalent experience.
• Strong knowledge of MS Office Suite products, Google Smartsheets, and Adobe InDesign.
• Strong organizational, analytical, verbal, and written communication skills
• Ability to multi-task, prioritize, and meet deadlines
• Five or more years experience in administrative or office management roles
Duties and/or Responsibilities
You will have the opportunity to:
• Set a positive safety example. Drive and support corporate and local safety initiatives
• Provide administrative support to the Support Services team, including calendar management, meeting coordination, preparing correspondence, compiling reports, and managing files and records. Creates visual products/materials for dissemination
• Administer the company training program, including identifying training needs with leadership, researching vendors, coordinating logistics, tracking completion and currency, and preparing and disseminating reports. Maintain the Master Training Calendar
• Oversee the company's Substance Abuse Testing Program, including coordinating with vendors, maintaining testing supplies and equipment, scheduling tests, communicating testing requirements, managing records, and ensuring compliance with all applicable regulations
• Support the company’s People-First programs, including recruitment, onboarding, company policies, and the Team We Get To group. Helps with company communication strategies with internal and external customers, print and digital opportunities, and marketing
• Assist with the company’s capital investment projects, including tracking spending v/s budget, creating new equipment numbers, disposing of and reporting obsolete equipment, and preparing reports
• Support the company’s Kina’ole Program, focusing on process improvements aimed at cost reduction, eliminating waste and re-work, and optimizing operational efficiencies. Tracks data and generates and disseminates reports
• Manage the company’s mobile device program, including overseeing service contracts, ordering, inventory control, and billing
• Assist with the company Safety Program, including database input and management, recordkeeping, policy compliance, analyzing safety statistics, create and disseminate reports
• Provide support to the company’s loss prevention and control programs, including collecting, reporting, and filing incident data. Analyze safety statistics and create and disseminate reports
• Coordinate Administration building maintenance and repairs, identify and select vendors, and ensure all office supplies are available
• Coordinate HC Calendar creation/distribution, Holiday Cards, Aloha United Way Campaign, Special Olympics, Holiday Party, etc
• Works independently and within a team on projects with limited and direct supervision. Assists with planning, coordinating, and facilitating multiple projects
• Performs such similar, comparable or related duties as may be assigned or required
Knowledge, Skills and Abilities
• Strong verbal and written communication skills
• Firm understanding of office procedures, record-keeping systems, and administrative processes
• Adept with computer MS Office skills/abilities
• Responsible initiative-taker with a strong work ethic
• Ability to work independently and in a team environment with limited direct supervision; perform consistently on long-term projects
• Strong time management, organizational and analytical skills
How to Apply
Apply online at jobs.kniferiver.com

Hawaiian Cement is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal law.

Subject to pre-employment drug testing and background check.
This Employer Participates in E-Verify (PDF).
Knife River is an Equal Opportunity Employer/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.

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